Moving to a new office location is an exciting experience, but it can also be an extremely complex one. Specialized, expensive equipment has to be kept safe, while employees need to move their offices and personal items. Here are a few tips to ensure a smooth and successful move.

 

Create a Full Inventory List Before the Move

An inventory list isn't just useful for tracking items during a move; it's also important for your initial planning stages. By creating an inventory list, you'll know exactly how much time and effort the move is going to take. You'll also have a better picture of which items need to be transported with special care. Following the move, you'll be able to use the inventory to make sure that everything made it to your new destination safely.

 

Notify Movers Regarding Fragile Equipment

Movers often have special protocols for, particularly fragile equipment. Computers, servers, and other specialized equipment will often be moved separately from other items. Likewise, expensive items will be under additional security. Movers will need to know in advance, so they have the right packing materials and suitable transportation available.

 

Put Employees in Charge of their Personal Areas

Your employees know more than anyone how their areas need to be organized. Having them box their personal items and work equipment will ensure that everything is transferred properly. It will also reduce the amount of time you need the movers, and it will avoid any confusion later on.

 

Don't Forget the Mechanics of the Move

There are two primary things you need to be concerned about when it comes to a big move: stairs and hallways. Large items of furniture and equipment may need to be disassembled if they're going to go through narrow hallways. Make sure to measure all large items carefully if you want to avoid any unpleasant surprises.

 

Finally, Consider Your Leases

If you have leased equipment, you may be required to contact the owner of the equipment before moving. Many more expensive items of equipment can only be moved by the owner, or you may be facing some penalties. On the bright side, that means that the owner of the equipment will move it for you.

Your moving company can provide you with the supplies that you need to box important items and protect fragile ones. Hedberg Moving can also offer a consultation regarding how long the move should take and deliver a no obligation quote for their services. Contact Hedberg Moving today by giving us a call at 763-434-6683 to find out more about your move!

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